Last Updated: 5/14/2020
Personal data that we process: The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed.
Register of Systems
|Data (key elements)||Basis|
|Inquiring about our organization and its work
|Name, email, phone, message||Legitimate interests – it is necessary for us to read and store your message so that we can respond in the way that you would expect|
|Subscribing to email updates about our work
|Name, email||Consent – you have given your active consent|
|Signing up for programs/services or events
|Name, email, phone, address, and biographical or mission-affiliation information when appropriate||Legitimate interests – it is necessary for us to read and store your registration so that we can respond in the way you would expect and sign you up for the appropriate program/service|
|Making a donation
|Name, email, address, payment information||Legitimate interests – this information is necessary for us to fulfill your intention of donating money and your expectation of receiving a confirmation message|
|Signing up as a contributing member
|Name, email, address, payment information, biographical or mission-affiliation information when appropriate||Contract – by paying your membership fees you have entered into a contractual relationship with us as set out in the membership terms and conditions|
|Website activity collected through cookies||Legitimate interests – It is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect|
How we use your data: We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy. For example, we may use your personal information to:
- Reply to inquiries you send to us;
- Handle donations or other transactions that you initiate;
- Process payment for programs and services.
- Determine suitability for programs and services
- Where you have specifically agreed to this, send you marketing communications by email relating to our work which we think may be of interest to you;
- Administer services you request;
- Update our website to make it more useful.
When we share your data: We will only pass your data to third parties in the following circumstances:
- You have provided your explicit consent for us to pass data to a named third party;
- We are using a third party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third party that fulfills our legal obligations in relation to the use of third party data processors; or
- We are required by law to share your data.
How long we keep your data: We take the principles of data minimization and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.
Rights you have over your data: You have a range of rights over your data, which include the following:
- Where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this (for example by putting ‘unsubscribe’ links at the bottom of all our marketing emails).
- You have the right to ask for rectification and/or deletion of your information.
- You have the right to access your information
- You have the right to lodge a complaint with the Federal Trade Commission (FTC) you feel your rights have been infringed.
If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please contact us at firstname.lastname@example.org. If you would like to update your information and contact preferences, please click here.
Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.
Please note that we may need to retain certain information for record-keeping purposes.
Cookies and tracking: A cookie is a small file of letters and numbers that is downloaded onto your computer when you visit a website. Cookies are used by many websites and can do a number of things, (e.g. remembering your preferences and counting the number of people looking at a website).