AANE Security Advisory & Privacy Policy

Last Updated: 10/12/2021

 

Security Advisory

BEWARE EMAIL SCAMS

If you are unsure if a request for a donation is actually from AANE, please do NOT click on anything in the email.  The safest practice is to go to aane.org/donate to make a donation.

If you receive a suspicious email claiming to be from AANE requesting a donation:
BEWARE TELEPHONE SCAMS –  AANE never cold calls to request donations!

We’ve heard from several community members that they have received numerous telephone calls requesting donations on behalf of AANE.  Please be aware that these are scam calls!  AANE does not cold call to request donations.

If you receive a cold call requesting a donation from a caller claiming to be representing AANE:
  • Hang up the phone immediately.
  • Report unwanted calls to the Federal Trade Commission (FTC).
  • If you’d like to donate to AANE go to aane.org/donate.
  • Report the suspiciousc to fundraising@aane.org

Federal Trade Commission

Consumer Response Center

600 Pennsylvania Avenue NW

Washington, DC 20580

(877) 382-4357

TTY: (866) 653-4261

www.ftccomplaintassistant.gov

 

Privacy Policy

This Privacy Policy applies only to AANE’s online information-gathering and sharing practices occurring on the Website, and does not apply to any data collected through any of our products and services that we may provide, nor to information collected offline. Please read this Privacy Policy carefully to understand our policies and practices regarding your information and how we will treat it. By accessing the Website you agree to the terms of this Privacy Policy. If you do not agree to the terms of this Privacy Policy, please do not visit or use any of the links on this Website.

Personal data that we process: The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed.

Register of Systems

 

Purpose

 

Data (key elements) Basis
Inquiring about our organization and its work

 

Name, email, phone, message Legitimate interests – it is necessary for us to read and store your message so that we can respond in the way that you would expect
Subscribing to email updates about our work

 

Name, email Consent – you have given your active consent
Signing up for programs/services or events

 

Name, email, phone, address, and biographical or mission-affiliation information when appropriate Legitimate interests – it is necessary for us to read and store your registration so that we can respond in the way you would expect and sign you up for the appropriate program/service
Making a donation

 

Name, email, address, payment information Legitimate interests – this information is necessary for us to fulfill your intention of donating money and your expectation of receiving a confirmation message
Signing up as a contributing member

 

Name, email, address, payment information, biographical or mission-affiliation information when appropriate Contract – by paying your membership fees you have entered into a contractual relationship with us as set out in the membership terms and conditions
Website functionality

 

Website activity collected through cookies Legitimate interests – It is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect

How we use your data: We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy. For example, we may use your personal information to:

  • Reply to inquiries you send to us;
  • Handle donations or other transactions that you initiate;
  • Process payment for programs and services.
  • Determine suitability for programs and services 
  • Where you have specifically agreed to this, send you marketing communications by email relating to our work which we think may be of interest to you;
  • Administer services you request;
  • Update our website to make it more useful.

When we share your data: We will only pass your data to third parties in the following circumstances:

  • You have provided your explicit consent for us to pass data to a named third party;
  • We are using a third party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third party that fulfills our legal obligations in relation to the use of third party data processors; or
  • We are required by law to share your data.

How long we keep your data: We take the principles of data minimization and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.

Rights you have over your data: You have  a range of rights over your data, which include the following:

  • Where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this (for example by putting ‘unsubscribe’ links at the bottom of all our marketing emails).
  • You have the right to ask for rectification and/or deletion of your information.
  • You have the right to access your information
  • You have the right to lodge a complaint with the Federal Trade Commission (FTC) you feel your rights have been infringed.

If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please contact us at info@aane.org. If you would like to update your information and contact preferences, please click here.

Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible. 

Please note that we may need to retain certain information for record-keeping purposes.

Cookies and tracking: A cookie is a small file of letters and numbers that is downloaded onto your computer when you visit a website. Cookies are used by many websites and can do a number of things, (e.g. remembering your preferences and counting the number of people looking at a website).

Where cookies are used to collect personal data, we list these purposes in the table above along with other personal data that we collect. However, we also use some cookies that do not collect personal information but that does help us collect anonymous information about how people use our website. We use Google Analytics for this purpose. Google Analytics generates statistical and other information about website usage by means of cookies, which are stored on users’ computers. The information collected by Google Analytics about the usage of our website is not personally identifiable. The data is collected anonymously, stored by Google, and used by us to create reports about website usage. Google’s privacy policy is available at www.google.com/privacypolicy.html.

Use of the website from outside the United States: We do not represent or warrant that the Website, or any part thereof, is appropriate or available for use in any particular geographic location. If you choose to access our Website, you do so on your own initiative and at your own risk and are responsible for complying with all local laws, rules, and regulations applicable in your jurisdiction. Please note that the Website is hosted in the United States and is governed by United States law. If you are visiting the Website from outside the United States, please be aware that your information will be transferred to, stored, and processed in the United States where our servers are located and our central database is operated. The data protection and other laws of the United States and other countries might not be as comprehensive as those in your country. By using the Website, you consent to your information being transferred to our facilities and to the facilities of those third parties with whom we share it as described in the privacy policy.